Microsoft Outlook rules my world
Do you receive a ridiculous amount of emails every day that you find difficult to manage?
Are there emails you receive regularly about the same topic?
How often do you spend half your day dragging emails to folders that you will read later?
Why not get Microsoft Outlook Rules to do some of the work for you.
Microsoft Outlook Rules are a great way of moving items that land in your inbox into folders.
They allow you to even have rules that delete immediately.
Get the inside tips on how to make Outlook rules work for you. A fast way to manage your inbox! Click To Tweet
How Microsoft Outlook Rules work
Rules allow you to focus on the emails that are important. It really is so easy. Say for instance you receive emails about cars illegally parked in the carpark – and you don’t drive to work – why waste time even reading and deleting them. Or perhaps you get regular emails about a certain product and its updates that you drag into a folder to read later.
Rules allow you to identify when to activate an item, what to do with an item and how to store the item.
Found in the back-stage [ Info view ] of Outlook from the File tab. You can select rules and alerts and click on New Rules from the ribbon.
The Rules Wizard
You can use the Rules Wizard to assist you to use a range of templates or create your own.
So, if I wanted to move all the carpark emails into the trash, I would follow the following steps.
Step 1 – Select [ move messages ] with specific words in the subject to a folder.
Step 2 – Click on the specific words link and add my words and click ok. (I can even add multiple words)
Step 3 – Action the item. Now to tell it what to do with the emails that match the criteria.
By clicking on the specified folder link I will be given a list of all my folders to choose from. In this instance, I am going to send these straight to my deleted items.
So with very little setup …..Outlook can also rule your world.
Enjoy more reading below on Microsoft Outlook tips and training…
The 4D’s of outlook management
Manage your inbox easily in four easy steps!
Outlook for Windows video training
For more specific video training including more inbox tips visit the Microsoft official site.